Shenzhen Businesses: Register Tax Personnel by February 28,2018

Shenzhen Business Regsitration Service
Hotline: 86-755-82148419, Email:susiehu@citilinkia.com

Shenzhen has implemented a new rule requiring all businesses in the city to register key tax personnel with the local tax bureau. The move aims to enhance businesses’ commitment to comply with tax-related laws by registering and verifying the individual personnel responsible for such issues.

Tax authorities in Shenzhen implemented the rule for newly set up companies as of July 1, 2017, and then expanded them in November to include all taxpayers. Guangdong province, as well as many other regions in China, began implementing this rule in 2016, but Shenzhen was excluded from the initial rollout.

Businesses in Shenzhen now have until by  February 28,2018 to register their ‘real name authentication’. Those that have not yet done so are advised to register as soon as possible to avoid disruption of tax-related business activities. Businesses located elsewhere in China should ensure that they are up to date with the implementation of the rule at the local level.

Real name authentication registration process
According to the real name authentication rules, key tax-related personnel in every company have to register with the local tax bureau.

Personnel in the following tax-related positions are required to conduct real name authentication:

Legal representative (法定代表人/负责人/业主);
CFO (财务负责人);
Tax operator/handler (办税人员/购票员);
Other tax personnel authorized by the legal representative (其他相关办税人员).

To register, the relevant personnel must provide the tax bureau with the following documents:

ID certificate (such as a valid ID card, temporary ID card, “Mainland Travel Permit for Hong Kong and Macau Residents”, “Mainland Travel Permit for Taiwan Residents”, passports for foreign nationals, and/or Permanent Residence Certificate for foreign nationals);
Certificates with a unified social credit number (if the company has not obtained a certificate with a unified social credit number, then the tax certificate should be provided instead);
Real name authentication information collection form; and Tax agent agreement.

Local personnel can register online or in-person; however, foreign personnel have to apply in-person is required for the counter registration.

In-person applicants can apply at either a national tax office or a local one. If the real name authentication is conducted with a local tax bureau, applicants that manage issues related to the national tax office need to also register their photo and facial information with the national tax office.

If the registration is successful, the tax bureau will record the following information of the personnel:

Name;
ID number;
Photo and facial information; as well as
Mobile phone number.

Notably, the exact positions requiring registration and the documents needed for registration vary depending on the region.

Moreover, if a business’ key tax personnel changes or the personnel’s information changes (such as their phone number), the real name authentication information should be changed with the bureau accordingly.

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