Shenzhen Contract Services
Hotline: 86-755-82148419, Email:Info@citilinkia.com
Vendor-provided, cloud-based solutions are superior alternatives to homegrown or ad-hoc document management systems with data security and cost issues. Though it worked in the past, managing contracts with a PC or spreadsheet now comes with risks including data corruption/loss/theft, unauthorized access. Even something as simple as a lack of file naming conventions can be expensive in time wasted. Digital business processes have existed since the 1980s, but only today’s collaborative document/contract management software can handle everything at the enterprise level.
Your organization cannot afford to lose a single contract nor should it have to worry about the possibility of that ever happening. What’s needed – even if some companies don’t realize it, yet – is a fast solution that makes real-time status and other insights available over a busy workflow, with many users and contracts. Small and large businesses have found that collaborative document management software is the modern-day solution for improving visibility into managing online contracts and minimizing business disruptions.
With the latest tools, you can look forward to being able to:
Draft a contract using pre-built, approved templates. Clauses and the most current legal language can be included using drag and drop.
Initiate the contract process via automated self-service requests.
Spot changes to terms, causes, and structured/unstructured language in the negotiation process. You can even save different versions of a contract for later referral.
Store contracts in a secure central repository with advanced search functions.
Be alerted to notifications, milestones, and when changes are made and by whom.
Analyze contract performance and create detailed reports for auditors and executives.
A More Secure Process
Security is a major component of the contract management process. It is essential that unauthorized users can’t modify legally binding documents. Using e-signatures is helpful but by themselves is not enough. While an e-signature shows who signed the document and their intent in doing so, a digital signature is what secures the data and prevents tampering. A contract therefore becomes a secured, verifiable digital record that maintains its legality throughout its lifecycle.
Contract Management and Workflow Automation
Collaborative document management software leaves no guesswork throughout the contract lifecycle. Not only are documents not lost, employees know when a contract is needed and can act swiftly to draft, edit, or approve one. In fact, the entire collaboration and communication process is streamlined.
Main Risk
Many document management solutions come with pros and cons. With document and contract lifecycle management solutions, the only major risk is choosing the best vendor. An experienced provider whose business is based around contract management systems can handle any level of complexity required by your business. Each specific contract can be accessed within the workflow. This is regardless of content or topic so users can write, edit, and approve the document using either a desktop or mobile device.
Conclusion
Using professional collaborative document management software eliminates the risks associated with manual contract management and other old-school practices. Whatever the cost of the solution, it is often recovered through a return-on-investment obtained through streamlined processes, time savings, faster approvals, and minimal human error. The result is also a more collaborative, efficient and reliable organization.
Contact Us
For further queries, please do not hesitate to contact ATAHK at anytime, anywhere by simply calling China hotline at 86-755-82148419, 86-755-82143512, or emailing to info@citilinkia.com